Arts Directory Guidelines

Select Dashboard to view your main Dashboard (pictured in screenshot).

Select Directory to manage your Directory Listing. See below for a walkthrough of the Directory section.

Select Revisions to manage updates to your published Directory Listing(s) that you are working on.

Select Profile in the sidebar menu to manage your account data, such as the email address you log in with.

This links to the Directory page where you can view and manage your Directory Listing(s).

This links to the Revisions page where you can manage updates to your published Directory Listing(s), including editing working copies and submitting a change request.

This links to the Guidelines page on the main Arts Foundation website (this page that you are currently reading).

This links to the Terms of Use page on the main Arts Foundation website that provides the terms and conditions for using the Arts Directory.

This links to the Profiles page, where you can manage your account data, such as the email address you log in with.

Links to the most recent opportunities posted by the Arts Foundation.

This is a thumbnail version of the Featured Image for your Directory Listing. 

Select the Directory Listing title to open and edit your listing.

Program Affiliations are displayed here for Directory Listings that are affiliated with a specific Arts Foundation program, such as a grant program or Open Studio Tours.

The primary or top two Disciplines associated with this Directory Listing are displayed here.

This section contains provides information, such as the status of your Directory Listing, or the date your Directory Listing was last modified.

The Featured Image will serve as the primary image for your Directory Listing throughout the site. We recommend using an image of your work or of you at work, but you are welcome to use what you feel best represents you.

The Title area shows the current, public-facing Display name for your Directory Listing. It also will indicate if the listing is in Draft, Pending, or Has Revision status.

Program Affiliations options are managed by Arts Foundation staff. If you are a participant in an Arts Foundation program, but it is not listed on your profile, please contact us to update your profile.

We will be adding Program Affiliations to Directory Listings submitted before August 20, 2022. Submissions received after that date will be eligible for Program Affiliations after the beta phase has ended, projected to be September 2022.

This is the primary Name/Title for your listing. It will be used publicly to designate this Directory Listing. This does not need to be a legal or registered name.

This is the main Arts Directory Listing section, which consists of a few different subsections. Some Arts Foundation programs, such as the Open Studios Tour, will add additional sections for Directory Listings associated with those programs. You can open and collapse each section by toggling the arrow on the far right of the section title row.

Enter your public contact information in this section. This information will be displayed publicly on your profile. This section is optional, you may fill out or leave these fields blank as your prefer.

Enter the name you would like displayed on your Directory Listing as your primary contact name, which will display below your short bio.  The name you put here will not affect the title of your Directory Listing. 

Enter your preferred pronouns in this field. They will display as you type them. If you do not wish to display your pronouns, you may leave this blank.

Enter your public contact email in this field. This will display your email on your Directory Listing. We recommend you do not use your personal email address.

Enter your public contact phone number in this field. This will display your phone number on your Directory Listing. We recommend you do not use your personal phone number here.

The Primary Details section includes the basic details about your artistic work. The first two fields are the Short Introduction and the Primary Featured Image.

Enter up to 225 characters summarizing your art, your artistic vision, or simply your Directory Listing profile. This introduction will appear on the main header of your Directory Listing.

This is the primary image that will be associated with your Directory Listing. It will appear in the main header and in the background of your Directory Listing. It will also be the image used throughout the Arts Foundation site.

This image does not have to be a headshot. We recommend an image of your work that you feel best represents your artistic vision.

• Use a horizontal picture between 1600px and 1800px wide.
• Images should be 72dpi.
• Please compress your images before uploading. We recommend a free service such as tinypng.com.
• Name your image files before uploading. Best practice is to include the artist/organization name and the title of the artwork or a simple description of the image, i.e. ansel-adams-half-dome-1938.jpg or jean-michel-basquiat-untitled.jpg.

For instructions on uploading or editing your image, see below.

The Primary Details section includes the basic details about your artistic work. The second part includes the fields for Listing Category, Primary Discipline, and Mediums.

Select the Listing Category for this specific Directory Listing. Note: If there is more than one person, please select an option other than Individual.

Select the primary artistic discipline for this listing. You may select one option. Please contact us if your primary discipline is not represented here.

Select the mediums that you employ in your work. Please contact us if the medium(s) you work in are not represented here.

The Biography section includes information about the individual artist or information about the group or organization. 

This image will be included in the Biography section of your Directory Listing. Upload a traditional headshot or portrait for artists, a group picture for collective or groups. A logo for a project, an organization, or a business is acceptable here. 

Select the format that you would like to use for your biographical or organization description. You can select one format: text, video, images, or audio. The fields for your description will appear after you make your selection.

To enter a text-based description, select Text.

Enter your text-based biographical or organization description, up to 1200 characters.

To enter a video description, select Video.

Enter the full URL (https://thelinkexample.com) to a publicly available video hosted on a third-party service such as YouTube or Vimeo. Do not use embed code; the video will automatically embed.

Note: We do not host videos on our servers, you must link to a third-party service.

To enter an image-based description, select Images

Click the “Add to Gallery” button to upload up to three (3) images to represent your biographical or organization description. Each image must be captioned to be approved. Enter the caption when uploading the image.

Enter a caption for each of your bio/description images in the Caption field when uploading your image. Click on the image to reopen this setting screen.

To enter an audio description, select Audio.

Enter the full link/URL (https://thelinkexample.com/the-file-name.mp3) to a publicly available audio track hosted on a third-party service such as Soundcloud. Do not use embed code; the track will automatically embed most services and hosted mp3 files.

The Where to Find You section is an opportunity to share links to digital accounts where interested folks may connect with you and explore your work.

Enter the full link/URL to your primary website for your artistic or cultural work.

Select the social media accounts that you use for your artistic or cultural work. The fields will appear when you select an option.

For all accounts, please include the full URL to your account. 

Select the accounts that you use for your artistic and cultural work.

Enter the full link/URL to your account. Do not enter just the account name or handle. For example, for Instagram, the full Arts Foundation account link would be http://instagram.com/artsfound. 

For the Work Samples section, please upload three separate examples of your work. These may be images, videos, or audio. 

Select the type of sample you will provide. Upon selecting a Type of Work options–image, video or audio–the additional content fields will appear.

Toggle Image to use an image as a Work Sample.

Select Add Image to open an upload module. Upload your selected image from your device. 

Toggle Video to use a video as a Work Sample.

Enter the full URL (https://thelinkexample.com) to a publicly available video hosted on a third-party service such as YouTube or Vimeo. Do not use embed code; the video will automatically embed.

Note: We do not host videos on our servers, you must link to a third-party service.

Toggle Audio to use an audio clip as a Work Sample.

Enter the full URL (https://thelinkexample.com) to a publicly available audio clip hosted on a third-party service, such as Soundcloud. Do not use embed code; the audio will automatically embed.

Note: We do not host audio files on our servers, you must link to a third-party service.

Enter a title for this work sample. If the piece has no title, write Untitled. Your work sample will not display without an entry in this field.

Enter a short caption for this work sample.

Enter a description of this work sample, such as an artist statement or a description of your process.

Use these buttons at the top of the Directory Listing edtior screen to save, preview, and submit your work.

Select this button to save your work as you go.

Select this button to view a preview of your Directory Listing.

Select Publish to submit your new Directory Listing for review by Arts Foundation staff. A pre-publish check screen will display to confirm your selection.

Hover over the title of the Diectory Listing you want to edit.

To begin the Revision process, select “Create Working Copy” to create a revision draft of your listing. You will be taken to the editing screen of your new Working Copy.

You can save drafts of your Working Copy as needed.

Select Preview to view how the changes will look once published. You can also submit your changes on the Revisions Preview page.

When you have completed your revisions, click Submit a Change Request. Note: The button will disapppear once the request is logged. 

You can continue to make changes and save draft of your Working Copy after submitting a Change Request. However, your Change Request may be approved at any time, so this is not recommended for extensive changes.

Select the screensize you want to view as a Preview.

Open the current draft as a Preview in a new tab. This will open the Preview Screen displayed below.

This will automatically submit the current version of your Working Copy. It will also take you to the Preview page for your Working Copy.

This indicates if this revisions is a Working Copy or has been submitted as a Change Request.

Returns you to the Revisions page in the Dashboard where you can view a list of your Working Copies and Change Requests 

The Compare feature will allow you to view the differences in content between the published post and your revision.

This button will take you to the currently published post.

Click Edit to return to the revisions editor and continue editing your current revision.

Click Submit to submit your revision as a Change Request. Staff will be notified and your revisions will be reviewed for publication.